Rental Equipment Cost Calculator

Estimate total rental costs for tables, chairs, linens, and china based on guest count.

Total number of guests attending the event. Used to calculate per-person equipment cost.
guests
Number of tables required for seating. Typically 1 round table per 8-10 guests.
tables
Total chairs needed. Usually equals guest count plus 5-10% extra for head table and staff.
chairs
Per-unit cost for tablecloth and napkin sets. Ranges from $8-25 depending on quality.
$/each
Per-person cost for plate, silverware, and glassware rental. Ranges from $5-15 per setting.
$/each

Results

Table Rental Cost:-$
Chair Rental Cost:-$
Linen Total:-$
China Total:-$
Grand Total:-$
Cost per Guest:-$
Reference: Standard rental pricing: tables $10-15 each, chairs $2-4 each. Linen and china costs vary by quality and vendor.